Backing up an Outlook mailbox.
Did you know you could make a backup of your Outlook mail complete with contacts, tasks, and calendar? That way, if/when we leave for another hurricane, your mail can go with you and you will have all of your contacts and mail to read while waiting in that hotel room glued to the TV set.
This HowTo is in 3 parts.
  1. How to make and store the backup.
  2. How to create an email profile using imap and not save the password to insure not duplicating the mail already in your current mailbox.
  3. How to import the backup so you can read it without adding duplicates to your mail.
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How to make and store the Outlook backup.
  1. While in your mail, do the following:
    Click on Mailbox – UserName.
    Choose File, Import and Export from main menu.
    Choose Export to a file and click Next.
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While in your mail, do the following:
Click on Mailbox – UserName.
Choose File, Import and Export from main menu.
Choose Export to a file and click Next.

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Choose Export to a Personal Folder File (.pst)

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Choose Mailbox – UserName and check box to include subfolders.

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Give it a filename where you know where to find it. And I always allow duplicates here. It is a good idea to label the filename with today's date. This sample filename is outlook-today-2005-07-19.pst. Click Finish.

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Instead of just the name Personal Folders, give it a name so you know where to find it when it is imported. And I always allow duplicates here too. It is a good idea to label the name exactly as the previous window. This name is the Personal Folder name as it will be imported, the previous name is the actual filename.

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Sit back and wait until it’s finished. Mine takes about 5 full mintues because it is backing up all my tasks and calendar stuff.

To be sure to have it when you leave, write the file to a CD.
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How to create an imap email profile and not save the password
to insure not duplicating the mail already in your current mailbox.
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Right click on Microsoft Outlook and choose properties.

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Click show profiles, then click add.

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Name the profile username-imap.
Click add new email account.
Click Next.

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Choose IMAP.
Click Next.

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Fill in all your information using imap.uno.edu and smtp2.uno.edu in the right places
If you are not dialing in to the modem pool, then use your ISP's settings for the Outgoing mail server. Make SURE the remember password box is NOT checked. The server information may have changed after Katrina but since you won't type in your password or other information when using this profile, it really doesn't matter.

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Make sure in the original screen you check "Prompt for a profile to be used.

When using the IMAP profile, by default the user gets the Inbox but they have to go to the folder imap.uno.edu and then inbox to see it.

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How to import the backup so you can read it
without adding duplicates to your mail.
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Create an account with the same username but don’t actually connect to the server by not typing in the password.
Now there is an account open but not connected to the server. It is a true stand alone if no password is ever entered.

When in this outlook profile, choose File, Import and Export and then choose Import from another program or file. Click Next.

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Next screen, choose import from Personal Folder File (.pst). Click Next.

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Choose Allow duplicates and a file name. BEWARE, if you are connected to the server, duplicate mail messages WILL be created. Do NOT connect to the server which means do NOT type your password. An annoying window will keep appearing asking you to log in but DON'T. Click Next.

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Import to a folder of the same name. This may get around the duplicate stuff.

Include subfolders. READ THIS SCREEN. You may/may not want to do all this.